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Staff and Customer Comments

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Starmill

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I'm intrigued about how messages received by the various Customer Relations or social media teams for TOCs out there find their way back to frontline staff - or, I suppose, to relevant managers. I've sent both good and bad messages in before, and always try to make sure I put an equal amount of effort into both.

I'm especially curious that if you tweet them, you'll often get a fairly committed reply back... But unless you actually see the member of staff concerned again, its impossible to really know what has happened to your comments. To be honest, and to keep this friendly, I'm more interested in praise.

Here are a selection of responses to comments about staff:

Red Spotted Hanky said:
I can also confirm all agents involved in the call handling of this query, have been dealt internally.

Virgin Trains said:
Hi
Thanks for your recent e-mail.
It really does mean a lot to our people to receive positive feedback and you have my assurance that once identified the member of staff together with their line manager will receive a copy of your kind comments.
So often I hear our people say " I was just doing my job" when they receive recognition of their actions, but our people take great pride in providing outstanding customer service, and deep down I know that the individual concerned will enjoy reading your appreciation of their efforts.
Should I require further information regarding your nomination I will be in touch, but in the meantime the time you have taken to send an e-mail is really appreciated.
Kind regards
Jo Buckley, People Recognition & Charity Partnership Manager

Northern said:
Thank you for your e-mail, which I received recently.

Thank for your kind comments, which this office recently received.

It is always a pleasure to receive such kind words from our customers, regarding the conduct of our staff.

I can assure you that I have passed your correspondence on to the appropriate manager and the staff member will receive them in due course.

Thank you once again for taking the time to bring this matter to my attention.

Arriva Trains Wales said:
Thank you for taking the time to bring to our attention the service you received from one of our conductor staff.

When passengers, such as yourself take the trouble to let us know of their satisfaction and offer praise to individual members of our staff; we make every effort to let them know that the praise has been received. We then place copies of the letter of praise on their personal files as evidence of good practice and good customer service.

With the above in mind I have forwarded your e-mail to the appropriate managers of the members of staff concerned who will take the action I have outlined above.

Again please accept my sincere thanks for writing to us on this occasion, and I trust that you will receive this high standard of service again on your next journey with Arriva Trains Wales in the not too distant future.

Northern said:
I was concerned to read your report regarding the conduct of our employee. All employees of Northern are required to be courteous and professional at all times and complaints of this nature are isolated.

Please accept my assurance that your complaint will be thoroughly investigated by the area manager, who will interview the employee involved, and the appropriate action will be taken.

Thank you again for taking the trouble to contact Northern. I sincerely hope that future use of our facilities proves to be of a satisfactory standard.

First TransPennine Express said:
Thank you for your email and for your comments regarding the response you received from my colleague. I was very pleased to hear that you were satisfied with this reply.

We have set ourselves high standards for Customer Relations and I am glad these have been able to meet your expectations. I will be happy to ensure that your comments are passed to her and I know she will be really pleased that her efforts have been recognised. If you have any further concerns or enquiries regarding the vouchers we sent, please do not hesitate to contact us again.

Arriva Trains Wales said:
Thanks for the feedback, will pass on your comments to the Conductor's Manager :)

First TransPennine Express said:
As you would expect, we take your complaint very seriously, but I hope you understand that we have to reserve judgement until we have investigated thoroughly. One of our managers is looking into the situation now, and I assure you that we will take the appropriate action as soon as we have the full results. Due to staff confidentiality laws I am unable to share the results of this with you, but I can assure you that appropriate action will be taken and any training needs met.

Has anyone on here ever received a nice message through that passengers have sent in after you helped them? Did you remember the people in question?
 
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313103

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We only know if someone complains either rightly or wrongly and that is by a strong letter that says you could be subject to the disciplinary procedure. We are never told if someone has wrote a nice letter about a member of staff.

I have had many passengers who have said they write a letter to the company praising the work I have done especially as most of the praise comes about after over and above you call of duty.

In my 34 years I have yet to hear of any official praise. I just get on and do my job.
 

156441

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I had quite a few when our depot manager changed and he seemed very pro customer service. We even had a board put up to celebrate people success.

But targets and things change and that gets forgotten about as does feedback for staff (which in my eyes goes a long way to increase morale around the depot).

We are currently back in our national passenger survey period which means once again compliments are filtering down and managers are travelling on trains to make it look like they give a ****. This should last till mid September when situation normal will resume.

So in answer to your initial enquiry some compliments get through and just like my TOC in general, some just don't arrive!
 

transportphoto

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On August 1st I made a journey on Southern, brilliant conductor who assisted with an out of the norm ticket request, he wasn't exactly sure how to do it but between us, we worked it out as I had seen a similar ticket been issued before. I made sure that I tweeted into Southern before I got off the train, and when I got off, I mentioned to the conductor that I had done so, he seemed very chuffed indeed when I told him. I made sure I told him so that he knew it had happened and because I knew that it was unlikely that I would meet him again.

I would certainly be interested to find out if it actually worked to him through management as I requested!

TP
 

hairyhandedfool

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I can recall every time my line manager has told me about 'feedback' from my customers. It was a particularly grey day just after Christmas two years ago, I can't remember what I did, I was probably just being the nice, helpful, friendly and cheerful staff member I always am I guess, but I do remember a lady saying she'd write in a week or two earlier. Anyway, Northern aren't exactly known for communication skills, so I presume all the other letters have simply been filed neatly in a cylindrical space saver under someone's desk.
 

AlexS

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I've received cards etc that have been sent in by passengers before as well as the odd email etc from customer relations. I've never been told of a complaint before (though I do like to think I've never done something to justify one being upheld!).
 

A-driver

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Some drivers on my toc have had letters as they have been praised for good announcements on twitter etc.

Others have been called in by their DM and questioned regarding twitter complaints regarding a lack of announcements in disruption. It's not a telling off, just getting their side of the story. I have to say that I'm sure many of these tweets are either wrong (due to person wearing headphones etc), a blatant lie due to frustration of delays or highlighting a faulty PA as I myself have been called in twice to explain why I made no announcements and on both of those occasions (including a 30min delay) I most certainly made an announcement within the first minute of coming to a stand and further announcements at regular intervals throughout. Infact on one of thise iccasions passengers thanked me for the announcments as they got off so there must have been reasons why others complained that i didnt make any! Other drivers who have been questioned have said exactly the same before. The DMs tend to draw a line under it and I don't know anyone who has had the matter taken any further.

A certain driver was actually praised and reprimanded in the same conversation not too long ago for apologising for major disruption. He was praised for giving such a good and heartfelt apology and then reprimanded for bringing network rail into disrepute by blaming it on them (it was their fault by the way)!
 

Flamingo

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I have had both letters of praise and complaints, sometimes about the same incidents. None from Twitter, however. I have found it does depend on the line manager which they feed back, and which they view as their priority. I have been told by passengers they have written in praising me, acknowledgement was sent to them but I never heard a thing.

I have seen staff named on twitter, being praised, but it had not got back to them when I asked, anyway.

The annoying thing about complaints is we have no idea what is written back. I was once told by a manager that I had handled a situation with some passengers as well as could be expected, but they were going to write back saying I had been "dealt with". Lots of us suspect (and anecdotal evidence would support this) that the standard response to any complaint, regardless of how contrived, malicious, downright stupid, or due to the passenger being caught in breach of either NRCoC or bylaws, is to apologise.

It's called "being mindful of the business reputation", I have been told.
 
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jon0844

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FCC stock can often have speakers working just fine in one carriage and not another. Or, on a 313 yesterday incredibly muffled.

I've occasionally reported speaker problems, and they've Tweeted that they'll look into it. Whether they do or not, I have no idea.

Given how they ignored my report of a train stopping short, which I was on and could see with my own eyes that there was no platform outside the rear doors, I doubt they'd necessarily care about logging faults like this - even if you as a driver then get blamed for not doing an announcement further down the line (literally!).
 

A-driver

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FCC stock can often have speakers working just fine in one carriage and not another. Or, on a 313 yesterday incredibly muffled.

I've occasionally reported speaker problems, and they've Tweeted that they'll look into it. Whether they do or not, I have no idea.

Given how they ignored my report of a train stopping short, which I was on and could see with my own eyes that there was no platform outside the rear doors, I doubt they'd necessarily care about logging faults like this - even if you as a driver then get blamed for not doing an announcement further down the line (literally!).

Are you sure they ignored it? What makes you think they did out of interest as things like that are taken very seriously and properly investigated even if no problem is found. (Not doubting your account of events, just wondering).

A few weeks back a punter tweeted that the driver on a train should be breathalysed. When asked why and told that it was a very serious allegation the tweeter informed them that the driver had opened the doors on the wrong side at Finsbury park. This train was immediately downloaded and it was found that the doors were in fact opened correctly at Finsbury park. This was passed back to the tweeter who then said that hundreds had to run down the stairs as the doors wernt opened where they were standing.

Of course what actually happened was that the train was advertised on the down fast platform. There was a last minute platform change as the train passed holloway and it ran into the down slow platform which has a platform on either side of the train but only has clearance to open doors on the left (away from the fast line). The punters tried to board from the right hand side but the doors were (quite correctly) released only on the left. It was investigated but no issue found (except the unannounced platform change) but the original tweeter was never good enough to apologies for making such a serious and completely false allegation that the driver (or "idiot pushing the stop/go button" as he so nicely put it) was drunk.
 

jon0844

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Are you sure they ignored it? What makes you think they did out of interest as things like that are taken very seriously and properly investigated even if no problem is found. (Not doubting your account of events, just wondering).

When I followed it up on their meet the managers forum chat and asked them, they said they'd investigated and told me it hadn't happened!

Which clearly means they hadn't investigated as I'd given them very detailed information. I believe they never investigated at all.
 

A-driver

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When I followed it up on their meet the managers forum chat and asked them, they said they'd investigated and told me it hadn't happened!

Which clearly means they hadn't investigated as I'd given them very detailed information. I believe they never investigated at all.

With respect id say with almost certainty that it was more a case of the meet the managers forum not having specific info on that incident (they wouldn't have access to every incident report to hand) so just giving a general update. Plus I can assure you that they wouldn't disclose any info from the investigation to you or anyone else outside of the company/industry as its an internal matter. They wouldn't let you know details of the outcome etc as its (and I really don't mean this offensively, just can't think of another way to word it) none of yours or anyone else's business. If an incident was discovered to have occurred then the driver and any other staff involved would certainly have been questioned and steps taken to prevent it from being repeated.
 

Flamingo

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I've been told that FGW twitter now has a stock reply along the lines of "We don't discuss staff complaints here, please email on" etc.

Quite right too.
 

A-driver

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I've been told that FGW twitter now has a stock reply along the lines of "We don't discuss staff complaints here, please email on" etc.

Quite right too.

Indeed. I think one of the downsides of twitter and alike is the surge in false or exaggerated staff complaints. Huge numbers of people tweeting complaining about ticket inspectors-because they dared to fine them...well buy a ticket next time and they won't fine you! As I have already said in a previous post, allegations that a driver was drunk when actually the driver did his job absolutely correctly. People stating staff are being rude because 5mins after a fatality has happened 3 stations away and whilst swamped with dozens of commuters angrily asking the same questions the staff member tells someone that they don't know how long they will have to wait for the line to re-open.

Before twitter these kind of complaints were not made as twitter provides people with the ability to tweet immediately before thinking through what they were saying. In the 'old days' people would get home intending to write in to complain and then think through exactly what happened and decide against it or just decide that they actually can't be bothered writing a letter etc. I have actually seen numerous twitter accounts on which every single tweet is a complaint to either a train company, supermarket or broadband provider and all seem to be fairly weak complaints. It wouldn't surprise me if companies see these accounts as serial complainers and attention seekers and take them less seriously.

I saw a good tweet on the FCC feed this morning complaining that its dangerous for the driver to let so many people cram onto the 'dangerously overcrowded' train (yes, so dangerous that people continued risking their lives by forcing their way onboard!) The twitter guy at FCC replied that the driver wasn't forcing people to get on (it is their own choice to board) and the tweeter responded that the driver was encouraging them by making announcements to move down etc. I'm not really sure what he wanted the driver to do about it and quite why he couldn't work out that its the passengers cramming themselves on to the train that were creating the 'dangerous' over crowding. If they felt that unsafe they could choose not to board...
 

Chrisgr31

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I do try and tweet Southern when their staff do well, indeed did so on Friday night when we were stopped short of Oxted on the last Uckfield line service, but I think the twitter staff had gone home for the night!

Southern do have some very good conductors who are remarkably helpful and will go out of their way to assist passengers. One night I managed to leave my coat with wallet in it on the East Grinstead train. I didnt realise until after I was off the train at Crowborough and therefore had to wait for the train to come back from Uckfield, spoke to the guard who called control to have the train searched at East Grinstead.

They advised that it wasnt there, he wasnt sure they were right, and called Oxted asking them to recheck it, and sure enough they found my coat, so I was able to retrieve it when we got back there. During our chats whilst he was battling with mobile reception to organise all this he showed me a mobile which had been left on the train and he was taking back to Clapham Junction to reunite with its owner after his shift finished at Selhurst.

Oh and just because Southern have some good staff it doesnt mean the others are bad, just not as good!

When tweeting thanks to Southern they usually advise they'll be passed on.
 

Starmill

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I do try and tweet Southern when their staff do well, indeed did so on Friday night when we were stopped short of Oxted on the last Uckfield line service, but I think the twitter staff had gone home for the night!

Southern do have some very good conductors who are remarkably helpful and will go out of their way to assist passengers. One night I managed to leave my coat with wallet in it on the East Grinstead train. I didnt realise until after I was off the train at Crowborough and therefore had to wait for the train to come back from Uckfield, spoke to the guard who called control to have the train searched at East Grinstead.

They advised that it wasnt there, he wasnt sure they were right, and called Oxted asking them to recheck it, and sure enough they found my coat, so I was able to retrieve it when we got back there. During our chats whilst he was battling with mobile reception to organise all this he showed me a mobile which had been left on the train and he was taking back to Clapham Junction to reunite with its owner after his shift finished at Selhurst.

Oh and just because Southern have some good staff it doesnt mean the others are bad, just not as good!

When tweeting thanks to Southern they usually advise they'll be passed on.

Something to do with the approach by management perhaps? I don't take many Southern trains - and I've only been on one or two with a guard, but I feel like they are there to help even so.

http://www.youtube.com/watch?v=BqAzOd78L34

^ I wonder if sarahj has an opinion on that :lol:

Personally, I think they should make 'The Blue Book' for Northern ;)
 
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Clip

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My booking office staff will often recieve a card or a nice letter direct to the booking office praising them if they have gone out of their way and maybe a few things at christmas which of course I shouldnt know about but I'm not a b-stard so I let it go as I think its nice - but any booze has to be refused obvisouly until they are off work and out the station premises.

Any praise we get through our custoer services centre are always passed on as its the right thing to do and it shows the staff that people do appreciate them, especially some of the grief they have to take so its nice for them and does make their day a bit brighter I hope. And a copy will always go on their file
 

Chrisgr31

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Something to do with the approach by management perhaps? I don't take many Southern trains - and I've only been on one or two with a guard, but I feel like they are there to help even so.

http://www.youtube.com/watch?v=BqAzOd78L34

^ I wonder if sarahj has an opinion on that :lol:

Personally, I think they should make 'The Blue Book' for Northern ;)

Not surprised to see James in that video, he really is an excellent example of a customer facing staff, even if as passengers we take the pee by questioning whether he was a steward on an aircraft. However his hair style has changed now.
 

Be3G

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Southern do have some very good conductors who are remarkably helpful and will go out of their way to assist passengers. One night I managed to leave my coat with wallet in it on the East Grinstead train. I didnt realise until after I was off the train at Crowborough and therefore had to wait for the train to come back from Uckfield, spoke to the guard who called control to have the train searched at East Grinstead.

They advised that it wasnt there, he wasnt sure they were right, and called Oxted asking them to recheck it, and sure enough they found my coat, so I was able to retrieve it when we got back there. During our chats whilst he was battling with mobile reception to organise all this he showed me a mobile which had been left on the train and he was taking back to Clapham Junction to reunite with its owner after his shift finished at Selhurst.

My response to this thread was going to be about a similar incident I experienced where I left an expensive camera on a Southern train at Eastbourne and the staff were really good at getting it back to me a mere few hours later. I ended up blogging about it, and tweeting a link to that blog post (with a mention to Southern's Twitter account so they'd see it), and I was fairly certain it got fed back because – if I recall correctly – a few days later I saw hits on my blog from the Eastbourne area.
 

eastend43

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I'm interested in this as well.

A few weeks ago I wanted an off-peak return ticket from my local station to a station that was relatively close (but involved a change at my nearest major station). There were two off-peak return tickets, the one valid for a month and the off-peak day ticket. The validity starts at 8.15 am for the ticket that is valid for a month, but 9.30 am for the off-peak day ticket. They both cost the same price. So no benefit in buying the day return (unless there is some strange rule that I am unaware of saying you can't use an open return to return on the same day).

I had looked up the different options on brfares.com and NRE and checked the validity codes, so I was pretty sure that I could get the off-peak return I wanted before 9.30. But the person behind the counter said it wasn't valid as it was still during the peak period. We discussed it for a while and they said they would sell me it but that I was at risk of getting a penalty fare. Just before selling me the ticket they asked if I was coming back that day. I said yes so they sold me the day return which wasn't valid at that time instead of the open return that was. I didn't notice until much later on the journey (and didn't know at that point the day return was the same price as the open return) so ended up without a valid ticket on the journey leg with the first TOC and also for the journey leg with the other TOC that I connected on to. So I was at risk of getting a penalty fare or worse.

I don't know why I wasn't sold the open return that I asked for and if I wasn't so flustered (I hate confrontation) I might have checked that I had been sold the correct ticket. The price was what I expected so I didn't and the train was coming soon.

The person behind the counter was perfectly polite at all times and did say that they would check the validity later on that day when they had more time, but if I had not stood my ground, I would have needed to pay about £5 more. I would say that they were trying to be helpful, but I am not sure you can describe trying to sell a more expensive ticket when a cheaper one is valid is particularly helpful.

I emailed the TOC about it, getting a 'holding' reply 2 days later saying they hope to reply within 2 weeks.

I didn't contact the TOC to complain, and certainly not to get that person into trouble - I just wanted to make sure that when I was making the same journey later that week I wouldn't encounter the same problem. But now I feel paranoid about it, even though previous posts in this thread suggest that it is unlikely that my email would ever have got back to them.

I now have the journey details (from NRE) and the validity code printed out to show the next time, but was there something I should have done differently the first time? I have done that exact same journey 3 times since then with no problems getting the correct ticket, but with a different person behind the glass.

And was it worth contacting the TOC? I did it via email because I thought it was wrong to do it via twitter as that would have identified the person and I wasn't specifically complaining about them, but it seems like you get a more immediate response via twitter than you would through an email.
 
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Clip

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Always worth contacting the TOC about issues like this. Maybe the clerk gave you the day return by mistake - even though they did ask you - because at times some just go into auto mode and dont think about what they are selling.

Its no excuse, but they are human too and when you are sat there punting out travelcards in the main for a good 3/4 hours when something else comes along it does trip them up. :D
 

DaveNewcastle

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In my 34 years I have yet to hear of any official praise. I just get on and do my job.
Just this evening, I heard from on-board crew that 2 of my friends on East Coast will be presented with awards in a lavish event held to be held in Peterborough in a couple of weeks. They're being 'rewarded' for good customer service.
When I passed the news onto the Guard, his first words were, "It couldn't be for 2 nicer people", which makes me feel confident that they have been appreciated and are being rewarded for actual service achievements (even if not simply for being 'nice' !).
 
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Greenback

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Lots of us suspect (and anecdotal evidence would support this) that the standard response to any complaint, regardless of how contrived, malicious, downright stupid, or due to the passenger being caught in breach of either NRCoC or bylaws, is to apologise.

It's called "being mindful of the business reputation", I have been told.

Yes, I wouldn't be at all surprised if this was the case. It's seen as being unnecessarily rude to call someone contrived, malicious or stupid, even when it is true.

I've been told that FGW twitter now has a stock reply along the lines of "We don't discuss staff complaints here, please email on" etc.

Quite right too.

I agree. It is a private matter between complainant, employer and employee and is no one else's business.

I would never post details of any complaint in a public place, except under the most general terms long after it had been resolved.

Before twitter these kind of complaints were not made as twitter provides people with the ability to tweet immediately before thinking through what they were saying. In the 'old days' people would get home intending to write in to complain and then think through exactly what happened and decide against it or just decide that they actually can't be bothered writing a letter etc. I have actually seen numerous twitter accounts on which every single tweet is a complaint to either a train company, supermarket or broadband provider and all seem to be fairly weak complaints. It wouldn't surprise me if companies see these accounts as serial complainers and attention seekers and take them less seriously.

Yes, twitter has provided an instant 'release valve' for people's frustrations, as has the internet as a whole to a lesser extent.

It has also provided a way that people can rant to their heart's content and feel important, as though being able to potentially tell a lot of people of their problems will make them go away.

The net effect of all this is that there is an awful lot of pointless drivel (whihc one may argue was the purpose of twitte rin the first place!) that, hopefully, will be treated in the most appropriate manner and simply get ignored.

I saw a good tweet on the FCC feed this morning complaining that its dangerous for the driver to let so many people cram onto the 'dangerously overcrowded' train (yes, so dangerous that people continued risking their lives by forcing their way onboard!) The twitter guy at FCC replied that the driver wasn't forcing people to get on (it is their own choice to board) and the tweeter responded that the driver was encouraging them by making announcements to move down etc. I'm not really sure what he wanted the driver to do about it and quite why he couldn't work out that its the passengers cramming themselves on to the train that were creating the 'dangerous' over crowding. If they felt that unsafe they could choose not to board...

I cna only presume that this person wa salready on the train, and objected to sharing his space with so many other travellers. In any case, this is the sort of tweet that I personally would be happy to see ignored!

My booking office staff will often recieve a card or a nice letter direct to the booking office praising them if they have gone out of their way and maybe a few things at christmas which of course I shouldnt know about but I'm not a b-stard so I let it go as I think its nice - but any booze has to be refused obvisouly until they are off work and out the station premises.

We used to get soem chocolates or some such small thing from certain happy passengers in Reading (yes, there ar ehappy passengers in Reading, or at least there were!!)

Any praise we get through our custoer services centre are always passed on as its the right thing to do and it shows the staff that people do appreciate them, especially some of the grief they have to take so its nice for them and does make their day a bit brighter I hope. And a copy will always go on their file

A good manager will always do this. Not so good managers will not see staff praise or compliments as a priority.

But it certainly does help memebrs of staff to feel valued and appreciated

Always worth contacting the TOC about issues like this. Maybe the clerk gave you the day return by mistake - even though they did ask you - because at times some just go into auto mode and dont think about what they are selling.

Its no excuse, but they are human too and when you are sat there punting out travelcards in the main for a good 3/4 hours when something else comes along it does trip them up. :D

Spot on! Even I used to make the odd mistake :lol:
 

island

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The annoying thing about complaints is we have no idea what is written back. I was once told by a manager that I had handled a situation with some passengers as well as could be expected, but they were going to write back saying I had been "dealt with". Lots of us suspect (and anecdotal evidence would support this) that the standard response to any complaint, regardless of how contrived, malicious, downright stupid, or due to the passenger being caught in breach of either NRCoC or bylaws, is to apologise.

It's called "being mindful of the business reputation", I have been told.

"We are sorry that you felt the need to complain about your treatment by ________ on the __:__ to _____ on __/__/____. We have investigated the matter thoroughly and ______ will be dealt with appropriately. We hope to see you on board an FGW service again in the very near future."

This generic letter is a valid response to a complaint, but (a) does not admit anything was in fact wrong ("felt the need to complain") and (b) does not specify what was done with the staff member (dealing with someone appropriately could well be calling them in and saying you did the right thing). Most customers would feel they had been listened to, and everyone gets on with their lives.
 

BravoGolfMike

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The wife recently travelled from Cardiff to Leeds using FGW to Bristol Pway then XC North. She didnt have a clue which companies ran the service but said the TM on the first part of the journey was brilliant. I worked out the companies she used and persuaded her to write in with the train details to offer praise to the TM. Anyway, she got confused and emailed XC saying the conductor on your xx.xx Cardiff to Bristol was amazing. They wrote back saying they would pass on the praise! If they had said "sorry, that isn't our service," I'd have been impressed but it was just a stock reply.
 

Flamingo

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The wife recently travelled from Cardiff to Leeds using FGW to Bristol Pway then XC North. She didnt have a clue which companies ran the service but said the TM on the first part of the journey was brilliant. I worked out the companies she used and persuaded her to write in with the train details to offer praise to the TM. Anyway, she got confused and emailed XC saying the conductor on your xx.xx Cardiff to Bristol was amazing. They wrote back saying they would pass on the praise! If they had said "sorry, that isn't our service," I'd have been impressed but it was just a stock reply.

That must have been me, I'll take the complement here, thanks! :lol::lol::lol:
--- old post above --- --- new post below ---
"We are sorry that you felt the need to complain about your treatment by ________ on the __:__ to _____ on __/__/____. We have investigated the matter thoroughly and ______ will be dealt with appropriately. We hope to see you on board an FGW service again in the very near future."

This generic letter is a valid response to a complaint, but (a) does not admit anything was in fact wrong ("felt the need to complain") and (b) does not specify what was done with the staff member (dealing with someone appropriately could well be calling them in and saying you did the right thing). Most customers would feel they had been listened to, and everyone gets on with their lives.
I suppose you are right, even though a more appropriate reply (in the scenario I mentioned) might be

"As you were informed at the time by the member of staff and your letter has confirmed to us, you were in breach of the NRCoC and railway bylaws (insert as appropriate), and not only was your behaviour causing a disturbance to passengers, your threats to staff were unacceptable. We will not proceed to prosecution on this occasion, but as your details are now on our file, if you are detected in any further breach, prosecution is likely to follow".

Although this would be in line with TOC's much-touted zero tolerance and 100% support of their staff when confronted by anti-social behaviour, I can't see it happening anytime soon.
 
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island

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I suppose you are right, even though a more appropriate reply (in the scenario I mentioned) might be

"As you were informed at the time by the member of staff and your letter has confirmed to us, you were in breach of the NRCoC and railway bylaws (insert as appropriate), and not only was your behaviour causing a disturbance to passengers, your threats to staff were unacceptable. We will not proceed to prosecution on this occasion, but as your details are now on our file, if you are detected in any further breach, prosecution is likely to follow".

Although this would be in line with TOC's much-touted zero tolerance and 100% support of their staff when confronted by anti-social behaviour, I can't see it happening anytime soon.
Me neither. Generates negative publicity, which around the time of a retender is something nobody's going to want. I'm aware that FGW strongly discourages on-board staff from getting into conflicts over revenue matters (which I think is a deplorable policy).

And the anti-social behaviour notices that you see cropping up at many service businesses are an anti-tribunal mechanism for employers who think their employees are going to issue claims for not being provided with a healthy and safe working environment. I have to say that wherever I see one of those my first thought is "if you expect people to kick off then you should be providing a better service which will reduce the likelihood of it happening". Maybe a little more sympathy at jobcentres and the like where people don't have a choice.

Anyway enough of my off-topic rambling.
 

Starmill

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I suppose you are right, even though a more appropriate reply (in the scenario I mentioned) might be

"As you were informed at the time by the member of staff and your letter has confirmed to us, you were in breach of the NRCoC and railway bylaws (insert as appropriate), and not only was your behaviour causing a disturbance to passengers, your threats to staff were unacceptable. We will not proceed to prosecution on this occasion, but as your details are now on our file, if you are detected in any further breach, prosecution is likely to follow".

Although this would be in line with TOC's much-touted zero tolerance and 100% support of their staff when confronted by anti-social behaviour, I can't see it happening anytime soon.

I would never do any of the things you suggest (threaten staff, act in breach of NRCoC etc.) but I've complained about staff. If I'd gotten a response like this...

Of course, when I did have a really serious confrontation with a member of staff (which I suspected at the time was driven by my age) the response was one of the ones in the OP, and it left me feeling cold.


Does it really have to be so 'Us vs Them', Flamingo?
 

sarahj

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Sometimes Southern pass stuff on sometimes not.

We used to have an internal awards thing, but it fell into disrepute when it was pointed out that the lists published in the internal magazine were just going to managers and head office staff, with frontline staff getting about 1 in 10, if that. They have had a revamp, but not seen a list for a while as they dont send out the magazine.

I still remember on one train that was delayed, at one station a passenger came up and complemented me on keeping him informed. Next station, passenger came up to complain about lack of info. :roll:

anyway, had an interesting customer comment today, a passanger spat at me on the platform. Not sure why, had not talked to them, checked their ticket train was on time etc. Anyway, now their DNA is being processed by BTP and CCTV is being checked. :cry:
 

maniacmartin

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I've written a few letters to my local TOCs about persisting issues. Without fail, if you mention 4-5 issues in a letter, the letter (which takes over a week to arrive) will have some smarmy fob-off reply referring to the most minor of the issues outlined, and completely ignore the more serious issues.

On one occasion that I have gotten a meaningful reply stating that the author had consulted the company's fares manager and confirmed that my ticket is valid, station staff refused to believe the letter stating the fares manager didn't know about ticket validity and still refused to let me exit the station

So I don't really see the point in writing any more, as if comments have been passed onto staff like the letters claim, then they have clearly been ignored. However when I tweeted once, the reply was instant and seemed to be taken more seriously. So that is a good reason to air your complaint in public.
 
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