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Lost Property - system not fit for purpose

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Maybe GB Railways will standardise all of this?
Tis one thing I heard mentioned a few months ago - there are a number of private firms making a quick buck out of holding lost property hostage, and perhaps GBR should be making that buck - albeit a far smaller, acceptable and fair charge that only funds the LP service and nothing more.
 
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Horizon22

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In my railways career, I have found dealing with lost property one of the most infuriating things. There’s so many ifs and buts and possible outcomes depending on when it was reported, what was reported, how/who it was reported by. I try and stay out of it where I can.

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Maybe GB Railways will standardise all of this?

I think the list of things GBR is supposed to be “fixing” or “standardising” is growing on a daily basis, and it’s got to be mostly wishful thinking they’ll all come to fruition!
 

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I like the constant comparisons between hotels and the railway here like they are the same thing.

As someone said above, a hotel doesn't move 100s of miles a day so if you leave something there, theres a likelihood it will still be in the building when you realise and not 5 counties away.

The reason hotels are 'better' with lost property is that they want your return custom, it benefits them to help you. There are plenty of other hotels you could use but theres probably only one train operator.

Not saying its right but its certainly a factor. Like the sheer volume of things people leave on trains willingly or neglectfully, turnaround times for trains vs hotel rooms, how busy staff are etc etc.

I think Apples and Oranges is the term?


As an aside, I do wonder if OP ever chips in on the threads about there being too many on board announcements. After all, had they ensured they had all of their belongings before they left the train....
 

Adam Williams

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hotel doesn't move 100s of miles a day
Sounds to me like at least one hotel that does move hundreds of miles a day managed to provide a good standard, from the posts here.


they want your return custom, it benefits them to help you
Does the railway not? That would seem like a very short-sighted way to run a service, to me!
 

RailwayRookie

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Does the railway not? That would seem like a very short-sighted way to run a service, to me!
Fantastic example of a false dichotomy there folks! I'm sure you know what i mean from the explanation but to clarify for the pedants:

Yes the railway would want your return custom, thats business basics.

What the railway has over the hotel industry (to continue the fantastic comparison), is a mostly captive market. If a hotel gives you service you don't enjoy, you go to the hotel next door. You get the same product from a different provider.

If you dont like the service on the railway, you can't just use the railway next door, you need other forms of transport that logically arent as viable because you are using the train over them in the first place.
 

43066

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Does the railway not? That would seem like a very short-sighted way to run a service, to me!

Does the railway have any problems attracting repeat business? If not the current level of “customer service” is clearly good enough, and there’s no need to spend money improving it.
 

Adam Williams

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If you dont like the service on the railway, you can't just use the railway next door, you need other forms of transport that logically arent as viable because you are using the train over them in the first place.
The railway doesn't have a captive market of season ticket holders anymore. That ship has sailed, and there's a great deal more discretionary leisure journeys taking place where there often is a choice of mode of transport. That's why I think this attitude that "the passengers will put up with it because they have to, and always have" is foolish.

Yes, there will be some journeys where anything but the train is frankly illogical; but even in those cases it's usually only the last part of the journey that needs to be by train to avoid e.g. city traffic or a congestion zone. I can and do sometimes drive down the M40 and finish the journey by rail into central London from a station a few stops out. Sometimes I'll drive to the edge of the tube network and take that instead.

Today I didn't do that, and took the train all the way - and in return I got a short-formed DMU - so I'm now regretting my choice!
 

Mike395

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I like the constant comparisons between hotels and the railway here like they are the same thing.

As someone said above, a hotel doesn't move 100s of miles a day so if you leave something there, theres a likelihood it will still be in the building when you realise and not 5 counties away.

The reason hotels are 'better' with lost property is that they want your return custom, it benefits them to help you. There are plenty of other hotels you could use but theres probably only one train operator.

Not saying its right but its certainly a factor. Like the sheer volume of things people leave on trains willingly or neglectfully, turnaround times for trains vs hotel rooms, how busy staff are etc etc.

I think Apples and Oranges is the term?


As an aside, I do wonder if OP ever chips in on the threads about there being too many on board announcements. After all, had they ensured they had all of their belongings before they left the train....
Adam’s covered the basic arguments but per your last point, there **was** such an announcement (and I still think they’re overkill). But humans will human and forget on the first weekend in literally months I’ve needed to take out more than a light jacket that I’ve got one with me in a moment of distraction.

I don’t think it’s unreasonable to have a realistic chance of recovering that item in a timely manner if I’m willing to go to the inconvenience of getting myself to where the item is, at a time the organisation subcontracted to deal with it is notionally open.
 

ainsworth74

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Adam’s covered the basic arguments but per your last point, there **was** such an announcement (and I still think they’re overkill). But humans will human and forget on the first weekend in literally months I’ve needed to take out more than a light jacket that I’ve got one with me in a moment of distraction.
Which just illustrates my repeated point that the majority of these announcements are nowt to do with behaviour changes but entirely box ticking exercises to cover various backsides.

"Oh you forgot to get something when you left the train? Well we did warn you so really that's your fault."

"Oh you slipped on the puddle of water on the platform? Well we did warn you surfaces may be slippery."

Etc etc.
I don’t think it’s unreasonable to have a realistic chance of recovering that item in a timely manner if I’m willing to go to the inconvenience of getting myself to where the item is, at a time the organisation subcontracted to deal with it is notionally open.
Sadly it seems some contributers disagree and feel that the railway making reasonable arrangements for dealing with lost property is not something that is necessary. After all people have to travel by train so don't deserve (seems to be the implication) a basic level of customer service.
 

43066

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the railway making reasonable arrangements for dealing with lost property is not something that is necessary

It isn’t clear that the current arrangements aren’t reasonable; they clearly aren’t perfect, but that’s a different thing.
 

Mike395

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Imagine I’m catching a Eurostar Saturday morning, I’d left my jacket in the rack Friday night, and then realise in the hotel I don’t have my jacket (including passport which I’d put in the pocket) with me. Do posters in this thread really think it is in any definition of reasonable that this should be locked away from me until Monday, potentially adding hundreds of pounds in costs, despite knowing exactly what the lost item looks like and where it is?

I’m not sure that meets any definition. If it was in the hands of a TOC rather than a private company, I’d have confidence that every effort would have been taken to get that back to me as soon as realistically possible. The problem here primarily is the outsourcing IMO
 

ainsworth74

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It isn’t clear that the current arrangements aren’t reasonable; they clearly aren’t perfect, but that’s a different thing.
It's reasonable that the railway has engaged a contractor who is open 7 days a week but only provides access to the lost property 5 days week in office hours? Pull the other one. I know you like to defend the industry come hell or high water but even you must be able to see this is poor.
 

TheManBehind

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Agreed - the railways are typical of the British attitude to customer service. They want the customer to be perfect; certainly keeping his/her phone fully charged and not being inconvenient in any way.
I do rather disagree with that - the railway are obliged to operate within the financial limitations they have. Where a small B&B or operator like Caledonian can trace things quite easily, and even a large hotel can keep lost property on site, railways don't have that luxury. Up to 200 sites over a large geographical area, some which are not - and should not - be made accessible to the public, and many others that are not staffed over the entire day, and lost property can end up found and logged at any one of them. It ultimately comes down to the system - usually third party, because it makes precious little sense to pay for an in-house system to be developed - that the operators use, and when you're constantly being pushed for "net subsidy reductions" then it only goes one way, particularly as the market for lost property system providers is pretty limited.

My understanding is that most operators manage lost property in-house (certainly GWR and SWR do, and TfL as well I believe?), but that the customer logging process is third-party (eg MissingX, NotLost). Obviously not the case for all.
 

35B

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I do rather disagree with that - the railway are obliged to operate within the financial limitations they have. Where a small B&B or operator like Caledonian can trace things quite easily, and even a large hotel can keep lost property on site, railways don't have that luxury. Up to 200 sites over a large geographical area, some which are not - and should not - be made accessible to the public, and many others that are not staffed over the entire day, and lost property can end up found and logged at any one of them. It ultimately comes down to the system - usually third party, because it makes precious little sense to pay for an in-house system to be developed - that the operators use, and when you're constantly being pushed for "net subsidy reductions" then it only goes one way, particularly as the market for lost property system providers is pretty limited.

My understanding is that most operators manage lost property in-house (certainly GWR and SWR do, and TfL as well I believe?), but that the customer logging process is third-party (eg MissingX, NotLost). Obviously not the case for all.
Lost property has always been a lottery. The old SR office under Waterloo had awkward hours, was hard to find, and charged for the privilege back in BR days. It was also hard to contact and more or less insisted upon travelling in on the offchance that they'd found the item.

It's poor that, as happened to the OP and has happened to me, the system operates in a way that means an identified and identifiable item can't be reported and actioned without going through a long-winded process rather than handled directly*.

It's beyond poor that, after all that, the left luggage service that has been asked to take over the service is open 7 days but is only contracted to do so 9-5 Monday-Friday, and will not respond to customers outside those times. Especially when there's a charge for claiming items back, and it should be cost neutral to the railway operator.

* - My first encounter with lost property was aged about 8, when my mother left my youngest brother's buggy on the District Line train at Gloucester Road and realised just after the train had left. Staff rang ahead and it was retrieved at Victoria, from where we collected it. We were still on time for the appointment we were going to at Baker Street.
 

bahnause

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It ultimately comes down to the system - usually third party, because it makes precious little sense to pay for an in-house system to be developed - that the operators use, and when you're constantly being pushed for "net subsidy reductions" then it only goes one way, particularly as the market for lost property system providers is pretty limited.

My understanding is that most operators manage lost property in-house (certainly GWR and SWR do, and TfL as well I believe?), but that the customer logging process is third-party (eg MissingX, NotLost). Obviously not the case for all.
Why exactly would an in-house system not make sense? Part of our development team is currently adapting SBB's lost property app. The entire system has been in place for years, involves numerous TOC (and other parts of public transport), and is continuously being adapted. Lost property is stored centrally, recorded electronically, and compared with loss reports.

Well, this is just one of those things you've got to do if you're running a business.
 

35B

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Why exactly would an in-house system not make sense? Part of our development team is currently adapting SBB's lost property app. The entire system has been in place for years, involves numerous TOC (and other parts of public transport), and is continuously being adapted. Lost property is stored centrally, recorded electronically, and compared with loss reports.

Well, this is just one of those things you've got to do if you're running a business.
There is always a choice between developing and maintaining systems in house, and procuring externally. The easily measurable cost of purchasing those services needs to be compared with the costs of maintaining in house teams to do this work, and both compared to the value of providing that service directly against asking someone else to do so. In some industries (certainly mail), international trade organisations provide these services for individual member operators to purchase.

In the case of this thread, the issue is that the operator (EMT) has chosen to contract a 3rd party left luggage company to provide this service, but has not then done anything effective to make the service available. The result, as we seen from the OP, is that what should be a net gain (these services are open 7 days early to late, in a way that standard left luggage never has been) is lost because EMT have not taken advantage of the opportunity to enhance the service at little or no cost to themselves.

Sadly, it is unlikely that the service would be any better if delivered in house, because the quality of the outsourced contract usually says something about the attitude of the firm putting the work out (and, in the UK's micro-managed system, potentially the government department setting the rules).
 

TheManBehind

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Why exactly would an in-house system not make sense? Part of our development team is currently adapting SBB's lost property app. The entire system has been in place for years, involves numerous TOC (and other parts of public transport), and is continuously being adapted. Lost property is stored centrally, recorded electronically, and compared with loss reports.

Well, this is just one of those things you've got to do if you're running a business.
It would, for a national operator, make significant sense to have a central development team that can handle things like this - I've seen the SBB app and the difference between it, and UK apps, is like night and day. I'd give my right arm for systems of SBB's quality some days! (One more for the GBR list...!) Unfortunately, with the fragmented nature of the UK rail and the "plan to the next election" approach of government, there's no business case for each business having a team of developers building different systems to do the same job (which ends up having its own issues, like business intelligence shortfalls because the people who work on it end up being enthusiastic amateurs like me).

Lost property has always been a lottery. The old SR office under Waterloo had awkward hours, was hard to find, and charged for the privilege back in BR days. It was also hard to contact and more or less insisted upon travelling in on the offchance that they'd found the item.
It still is at least three of those things! :lol:

It's poor that, as happened to the OP and has happened to me, the system operates in a way that means an identified and identifiable item can't be reported and actioned without going through a long-winded process rather than handled directly*.

It's beyond poor that, after all that, the left luggage service that has been asked to take over the service is open 7 days but is only contracted to do so 9-5 Monday-Friday, and will not respond to customers outside those times. Especially when there's a charge for claiming items back, and it should be cost neutral to the railway operator.
I agree that it's not ideal, but at what point do we draw a line? If EMR operated it directly, they might well have chosen the same hours. There comes a point at which the cost of providing the service outweighs the benefit - every member of staff you employ adds c.£50k to the bill, and while an 18-hours-a-day, 7-days-a-week service like SNCF would be ideal, that comes at the expense of something else to fund the 4 members of staff, one manager, and any property costs that come with it, per operator. It's a typical business balancing act that GBR should be in an ideal position to fix, really (with my most optimistic hat on). Worth noting that Heathrow lost property 0900-1600, Monday to Saturday. Gatwick too is 0900-1600, Monday to Friday - and these are arguably far more 24-hour operations that St Pancras.

* - My first encounter with lost property was aged about 8, when my mother left my youngest brother's buggy on the District Line train at Gloucester Road and realised just after the train had left. Staff rang ahead and it was retrieved at Victoria, from where we collected it. We were still on time for the appointment we were going to at Baker Street.
Whilst that is an example of excellent service, there's rather a significant difference between the tube and heavy rail that means something like this is a lot easier to do on the tube even today.
 

LowLevel

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EMR operate their own in house service at most of their locations and it's far better and free of charge (lost property generally lives with the station supervisor, charges were seen to be too much hassle as they have no means of taking payment, only the booking offices can do that) the lost property service only being available on weekdays is bizarre. Obviously space at St Pancras shopping centre I mean station is at a premium so one service for all operators makes sense but you'd think it would be far more available.

EMR also don't centralise items so it's generally held wherever it's handed in for 3 months.

You were unlucky I think, the EMR control for items immediately in transit are generally quite proactive in contacting the traincrew to have items recovered.
 

Mike395

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It would, for a national operator, make significant sense to have a central development team that can handle things like this - I've seen the SBB app and the difference between it, and UK apps, is like night and day. I'd give my right arm for systems of SBB's quality some days! (One more for the GBR list...!) Unfortunately, with the fragmented nature of the UK rail and the "plan to the next election" approach of government, there's no business case for each business having a team of developers building different systems to do the same job (which ends up having its own issues, like business intelligence shortfalls because the people who work on it end up being enthusiastic amateurs like me).


It still is at least three of those things! :lol:


I agree that it's not ideal, but at what point do we draw a line? If EMR operated it directly, they might well have chosen the same hours. There comes a point at which the cost of providing the service outweighs the benefit - every member of staff you employ adds c.£50k to the bill, and while an 18-hours-a-day, 7-days-a-week service like SNCF would be ideal, that comes at the expense of something else to fund the 4 members of staff, one manager, and any property costs that come with it, per operator. It's a typical business balancing act that GBR should be in an ideal position to fix, really (with my most optimistic hat on). Worth noting that Heathrow lost property 0900-1600, Monday to Saturday. Gatwick too is 0900-1600, Monday to Friday - and these are arguably far more 24-hour operations that St Pancras.


Whilst that is an example of excellent service, there's rather a significant difference between the tube and heavy rail that means something like this is a lot easier to do on the tube even today.
This is wrong for Gatwick at least - 10am-4pm 7 days a week


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== Doublepost prevention - post automatically merged: ==

EMR operate their own in house service at most of their locations and it's far better and free of charge (lost property generally lives with the station supervisor, charges were seen to be too much hassle as they have no means of taking payment, only the booking offices can do that) the lost property service only being available on weekdays is bizarre. Obviously space at St Pancras shopping centre I mean station is at a premium so one service for all operators makes sense but you'd think it would be far more available.

EMR also don't centralise items so it's generally held wherever it's handed in for 3 months.

You were unlucky I think, the EMR control for items immediately in transit are generally quite proactive in contacting the traincrew to have items recovered.
Yeah agreed, I think had it not been Sunday I'd have had my social media message picked up before the train terminated (and in those cases EMR are usually pretty good in my experience with sending it on the next train to a station where I can meet it)
 

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I would be interested to know the scale of the problem, how many items are found in a day on trains cleaned and turned round at st. Pancras, one two or fifty, also how much money should the railway spend on sorting labelling and itemising objects whose monetary value is small.
 

Mike395

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I would be interested to know the scale of the problem, how many items are found in a day on trains cleaned and turned round at st. Pancras, one two or fifty, also how much money should the railway spend on sorting labelling and itemising objects whose monetary value is small.
It’s a good question - incidentally I've now got my coat/keys back after taking the initiative and (after explaining the situation to gateline staff who kindly let me through) walking around the platforms where they were last seen. Turns out they were in the cleaners cupboard on the platform, and one quick chat with a cleaner later I had everything back.

Goodness knows how long they would have been buried there (apparently lost property isn't supposed to go in those!) had I not had an AirTag and taken the initiative...
 

Haywain

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Sounds to me like at least one hotel that does move hundreds of miles a day managed to provide a good standard, from the posts here.
It has the benefit of requiring the details of each passenger, and where they will be accommodated, before they board. That makes any lost property easy to trace. I wasn't required to give any details before boarding any of the 7 trains I used on Saturday.
 

bahnause

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It would, for a national operator, make significant sense to have a central development team that can handle things like this - I've seen the SBB app and the difference between it, and UK apps, is like night and day. I'd give my right arm for systems of SBB's quality some days! (One more for the GBR list...!) Unfortunately, with the fragmented nature of the UK rail and the "plan to the next election" approach of government, there's no business case for each business having a team of developers building different systems to do the same job (which ends up having its own issues, like business intelligence shortfalls because the people who work on it end up being enthusiastic amateurs like me).
Public transport in Switzerland is also fragmented. However, this does not stop the companies involved from collaborating in the interests of customers. 'Lost and Found' is one such example, but there are others, such as group travel reservations or live information data interfaces. Some of these are required by law, while others are developed within joint organisations or between individual companies.

Ultimately, the question is: are you interested in your customers or not?

While it is possible to save money with purchased systems, this is rarely the case. In most cases, these systems are not specific to the business and are used elsewhere. Even then, adjustments are usually necessary, not to mention any follow-up costs. It is more likely that management does not want to take responsibility, or is overwhelmed by managing the company. Neither of these situations benefits the customer or reflects well on the management team.
 

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I did laugh out loud at the idea of lost property and a system, in the context of the GB railway industry.
 

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Ultimately, the question is: are you interested in your customers or not?
From some of the answers on here (and also judging from the standard generally displayed by the approach to lost property) it would appear that the answer to your question is an emphatic no, no they're not. Which is a shame really. It's not rocket science but it does require you to give a damn about your customers. Thankfully we see many instances of staff on the ground (and elsewhere) who do give a damn and try to make the best of a bad situation. But sadly many of those far higher up the chain appear to not care a jot.
 

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Last time I left a bag on a a train, when I got off at Chelmsford, I realised pretty quickly and went and found someone who worked at the station, told him what I'd done, and he phoned ahead to Witham station (the next stop) and a staff member there went into the carriage I was in, found the bag, retrieved it and sent it back to Chelmsford via the driver of the next London bound train.

Have to say I was extremely impressed!
 

ainsworth74

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Last time I left a bag on a a train, when I got off at Chelmsford, I realised pretty quickly and went and found someone who worked at the station, told him what I'd done, and he phoned ahead to Witham station (the next stop) and a staff member there went into the carriage I was in, found the bag, retrieved it and sent it back to Chelmsford via the driver of the next London bound train.

Have to say I was extremely impressed!
Exactly to my point about staff on the ground doing an excellent job! But I worry what might have happened to the intrepid bag had it ended up going all the way to Norwich...
 

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Just how many people are going to turn up on a Sunday to collect items they mislaid? Should the railway keep a staffed office open for…how many hours…to satisfy people who have made a mistake?
I imagine a reasonable number of people would. After all, I actually imagine leisure travellers are more likely to leave something behind, whereas commuters during the week will have their rucksack with a laptop in and be well versed in picking it up. Purely anecdotal mind. I've only left property on a train once, a suit in a suit carrier, and I got it back from LNER pretty easily.
I do agree with the point about lost property passing out of the railway’s hands so quickly. It should remain in the railway‘s hands at least for a sufficiently long time for reasonable efforts by the owner have resulted in the two being reunited.

However, you can’t cover every possibility and the railway should not be expected to be permanently prepared to pick up the pieces for others’ mistakes.
Perhaps not but if you lose something on a Friday evening it seems pretty poor service that you have to wait 3 days until you can find out whether they've even picked it up or not.

A pal of mine left his phone on a Central line train a couple of years back, and TfL were there at 8pm on a Saturday to hand it back the same day. It hardly seems too much to ask to have one person at major termini who can check lost property.
 

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So EMR contact out lost property to the Excess Baggage company at St Pancras.

Do they though? The general premise for lost property, which is not dealt with beforehand, is for it to be handed in at the terminal point of the service (where time and facilities to handle it exist). It will be kept there for a set period before being sent to a central location.

There is a caveat to that, however, in that if the service terminates at a Network Rail Major Station then the property will be handled to Network Rail's contractor, currently Excess Baggage, and will remain there.

Therefore, do individual TOCs have an actual direct agreement with Excess Baggage?
 

TheManBehind

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Public transport in Switzerland is also fragmented. However, this does not stop the companies involved from collaborating in the interests of customers. 'Lost and Found' is one such example, but there are others, such as group travel reservations or live information data interfaces. Some of these are required by law, while others are developed within joint organisations or between individual companies.
While that may be, there is also the fact that there is a larger body with sufficient presence and resource that has the ability to steer the process and other operators will jump on board because it makes sense to do so, which isn't the case in the UK - no one operator is large enough to make it worth developing a system that others would then use to effectively centralise the process (not least because owning groups would absolutely want to charge competitors for the privilege, because ancillary revenue was one area that didn't have a chunk removed by the DfT for many operators). I can't see the Jura railway being able to do what SBB has done in terms of developing a large lost property service that others have adopted.

This, ostensibly, was to be the purpose of GBR being able to commit resources and pool revenue from the industry to enable this process.

Ultimately, the question is: are you interested in your customers or not?
This rather oversimplifies the nature of things - one can be supremely interested in customers, but not have the capacity or capability to do what's being asked.

The financial environment for the railway at the moment, and the number of competing activities and requests that require money to be spent on them means that you have to decide on priorities. Is it better to be interested in the lost property situation, or the performance situation? Cleaning and hygiene on board, or at the station? Because UK operators are facing that discussion at the minute, with yet more requirements to "find efficiencies", fund their own pay awards, and reduce the cost to the taxpayer with little interest in undertaking the spend required to deliver lasting efficiencies that would actually bring benefits to both the industry and the taxpayer.

Ultimately, Lost Property improvements, in-sourcing portals, and centralisation are at the far end of a long list of things the railway is unlikely to be able to afford to do without some sort of central body providing direction.

While it is possible to save money with purchased systems, this is rarely the case. In most cases, these systems are not specific to the business and are used elsewhere. Even then, adjustments are usually necessary, not to mention any follow-up costs. It is more likely that management does not want to take responsibility, or is overwhelmed by managing the company. Neither of these situations benefits the customer or reflects well on the management team.
I certainly agree with the first part - but I'd suggest it's got a lot more to do with doing what you can with what you've got than avoiding responsibility - hence most operators logging and managing lost property themselves, but utilising a third party portal for the customer end.
 
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