Found this in the Official Journal of the European Union today.
It seems National Express East Anglia have put in an Invitation to Tender requesting a minimum of 8 DMU vehicles capable of 100mph (either 2 or 3 car), to commence service in May 2011.
It seems National Express East Anglia have put in an Invitation to Tender requesting a minimum of 8 DMU vehicles capable of 100mph (either 2 or 3 car), to commence service in May 2011.
Code:
UK-London: rolling stock
2008/S 156-211307
CONTRACT NOTICE – UTILITIES
Supplies
SECTION I: CONTRACTING ENTITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S):
London Eastern Railway Limited (trading as National Express East Anglia (hereinafter referred to as "LERL")), 1st floor, Oliver's Yard, 55 City road, Contact: Simon Burns, UK-London EC1Y 1HQ. Tel. 079 69 58 30 09. E-mail: [email]burns.s@interfleet.co.uk[/email]. Fax 013 32 22 33 19.
Internet address(es):
General address of the contracting entity: [url]www.nationalexpresseastanglia.com[/url].
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).
I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY:
Railway services
Urban railway, tramway, trolleybus or bus services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity:
The design, manufacture, supply, maintenance / full service provision and financing of new trains.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Supplies.
A combination of purchase, lease, rental and hire purchase.
Main place of delivery: UK.
NUTS code: UK .
II.1.3) The notice involves:
The establishment of a framework agreement.
II.1.4) Information on framework agreement:
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT
Range: between 8 000 000 and 100 000 000 GBP.
II.1.5) Short description of the contract or purchase(s):
LERL will have a requirement for the supply of new diesel multiple units (a minimum of 8 vehicles). These vehicles must have the following key characteristics: - project a quality image; - top speed of 100 mph; - high acceleration; - the vehicles should be configured as either 2-car and / or 3-car units with 1/3 and 2/3 door layout, capable of operating in multiple formation; - to be used on a combination of both long and short distance services; - offers standard class accommodation, with an option for 1st class accommodation; - lightweight construction to reduce emissions, energy consumption and track wear; - high level of reliability; - high level of maintainability; - low whole life maintenance costs; - minimal impact on the environment; - Fitted with European Rail Traffic Management System (ERTMS) - the interior to be to modern standards, providing comfort over both short and long distances; and - meets all legislative requirements including those relating to disabled persons. The supplier will be responsible for ensuring that: - the vehicles comply with industry standards; - the vehicles comply with railway group standards as published by Network Rail; - the vehicles comply with any other relevant legislation applicable at the time of introduction into service; and - route clearance is obtained for the vehicles. LERL requires that the new vehicles are introduced into passenger revenue earning service commencing May 2011. Tenderers must indicate their capability to meet this timing when expressing an interest in this Invitation to Tender (‘ITT’). In order to fulfil these requirements it is anticipated that LERL would award contracts for: - design, manufacture, testing, commissioning, delivery and acceptance; - maintenance on a full service basis, likely to be located at LERL’s Norwich Crown point Depot; - operating lease finance. LERL will consider requests to participate/expressions of interest for all of the above contracts as a single package provided by either a single supplier or a consortium. LERL will also consider requests to participate/expressions of interest for: (a) individual and combined aspects of the following, design, manufacture, maintenance; and (b) financing only. Tenderers may submit responses both as part of a consortium and in their own right. LERL is requesting that to participate/expressions of interest must include an indicative proposal. In addition to the information in Section III, please also refer to point VI.3 (Additional Information). Responses should be limited to a maximum of 200 pages (font size no less than 11 points) including an executive summary but excluding any appendices and drawings. However, only appendices which directly support the response should be included.
II.1.6) Common procurement vocabulary (CPV):
35220000, 35221000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots:
No.
II.1.9) Variants will be accepted:
Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
It is anticipated that there will be a requirement for a minimum of approximately 8 vehicles.
Estimated value excluding VAT:
Range: between 8 000 000 and 100 000 000 GBP.
II.2.2) Options:
No.
II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION:
Completion: 31.3.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
Requirements will be stated in the ITT.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Requirements will be stated in the ITT.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Joint and severable liability.
III.1.4) Other particular conditions to which the performance of the contract is subject:
Yes.
LERL hold the current franchise until 31.3.2011, dependent upon LERLs success the franchise may be extended for a further 3 years (to 31.3.2014). If the franchise extension is granted this contract shall be extended in line with the extension.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: The following information must be supplied with the applicant's request for consideration: proven experience in the supply of a similar goods and service, including: (i) a list of major contracts won, and their value, in the last 3 years; (ii) a record in the manufacture and operational delivery of railway vehicles; (iii) details of current orders and delivery programs for existing customers; (iv) demonstration of competence to provide products that are certificated for use on the UK rail systems; (v) accreditation to the rail industry link up suppliers qualification scheme; (vi) evidence of quality-assurance awards such as ISO 9002; (vii) supply of statements to show balance sheet and turnover for the last 3 complete trading years; (viii) a banker's reference; (ix) audited accounts for the last 3 complete trading years; (x) evidence of competence to deliver a product to meet rail safety case compliance; (xi) demonstrate an ability to deliver expertise in design, engineering, technical recording, safety, quality control procurement, operational maintenance, logistics, financing of capital projects and general project management; (xii) show evidence of good customer service and prompt reaction to commercial enquiries; (xiii) provide evidence of ability and capacity to undertake and deliver under the contract(s); (xiv) details of indemnity and third party assurance; (xv) provision of 2 references (these may be taken up by LERL or National Express Group prior to tendering); (xvi) subcontracting policy is to be provided. Also see VI.3 for additional information required in expressions of interest. LERL or National Express Group reserves the right to approve any subcontractors prior to contract award. Please use the above numbering sequence within your submission to aid evaluation. Applicants are to note that failure to provide any of this information may invalidate an applicant's pre-qualification.
III.2.2) Economic and financial capacity:
See point III.2.1.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met: See point III.2.1.
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
III.3.2) Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
The most economically advantageous tender in terms of the criteria stated below
1. Ability to meet delivery timescales. Weighting: 1.
2. Capital cost and rentals of units. Weighting: 2.
3. Cost of maintaining the units both during the franchise and on a whole life basis. Weighting: 3.
4. Operational cost of the units including variable track access costs and fuel consumption. Weighting: 4.
5. Level of reliability underwritten. Weighting: 5.
6. Maintainability of units. Weighting: 6.
7. Extent to which the new units are environmentally friendly. Weighting: 7.
8. Project management capability and post-delivery, the structure and resource provided to support maintenance and servicing. Weighting: 8.
9. Track record of supplying rolling stock according to programme and if applicable, financing of new build rolling stock. Weighting: 9.
10. Performance of other rolling stock provided by the tenderer. Weighting: 10.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity:
LERL/OJEU/010.
IV.3.2) Previous publication concerning the same contract:
No.
IV.3.3) Conditions for obtaining specifications and additional documents:
Time limit for receipt of requests for documents or for accessing documents: 5.9.2008 - 13:00.
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
30.9.2008 - 13:00.
IV.3.5) Language(s) in which tenders or requests to participate may be drawn up:
English.
IV.3.6) Minimum time frame during which the tenderer must maintain the tender:
IV.3.7) Conditions for opening tenders:
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
No.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:
Additional information required in expressions of interest. London Eastern Railway Limited (LERL) is an wholly owned subsidiary of National Express Group Limited (NEGL). The franchise runs from April 2004 to March 2011, with an option to extend until March 2014 In addition to the information set out in Section III.2 (Conditions for participation), interested tenderers must provide indicative proposals in their request to participate/expressions of interest, to enable LERL to make an informed decision regarding which tenderers should be pre-qualified to receive an invitation to tender (ITT). Your proposal should therefore include (using the same numbering as below for evaluation purposes) the following information (dependent on those contract(s) you wish to pre-qualify for): 1. Indicative train specification. LERL requests that tenderers provide an indicative train specification (including drawings and design options) of the proposed units covering (but not necessarily limited to) the following areas: (a) Configuration (to include descriptions and drawings of vehicle and train configurations); (b) Safety (to include crashworthiness); (c) Environmental (to include heat retention/reflection and energy consumption); (d) Customer comfort and facilities; (e) Crew comfort; (f) Technical specification; (g) Technology; (h) Performance; (i) Operational costs; (j) Maintenance periodicities for major components; and (k) Spares (list of types and number of insurance and overhaul spares needed). 2 Warranties and other supply issues. (a) Proposed warranties; (b) The proposed level of liquidated damages to be paid upon late delivery of the vehicles; (c) Proposed permitted delays; (d) Proposed Force Majeure regime; and (e) The caps that you would expect to apply to the supply contract. 3 Capacity and programme. (a) Details of current manufacturing capacity; and (b) A programme highlighting key dates including delivery dates. 4 Testing, route clearance and acceptance. (a) Strategy for obtaining route clearance and other approvals; (b) Proposed testing programme; and (c) List of proposed acceptance criteria. 5 Quality and safety. (a) Draft quality and safety plan. 6 Cost and instalments. (a) Indicative cost of the new trains on a per vehicle basis, assuming orders for 08, 40, and 75 vehicles respectively. (b) Indicative cost of spares, based on levels proposed in section 1 above. (c) Proposed programme milestones and instalments due on achievement of these. 7 Maintenance arrangements. (a) Indicative details of proposed maintenance arrangements, including potential locations and facilities required. 8 Train services agreement. (a) A description of the Tenderers maintenance / servicing organisation. (b) A description of the Tenderers proposed strategy for the delivery of a train service agreement. (c) Previous experience in the delivery of such performance based contracts. 9 Operating lease finance. Financiers who are responding to this notice in their own right (i.e. not responding as part of a consortium which includes a supplier of units) should: (a) Indicate their willingness to provide in January or February 2009 a notice to proceed (which may also involve funding certain costs) to the preferred supplier selected by LERL to enable the supplier to commence work on supply of the vehicles. (b) Indicate their willingness to enter into a tri-partite manufacture and supply agreement with LERL and the preferred supplier selected by LERL. (c) Propose how they will support LERL during and after the build phase. (d) Provide indicative rentals based on the assumptions below: Order size of 40 vehicles; 50 % of cost payable to supplier on contract signature; 50 % of the cost of each batch of 2 vehicles, on acceptance of each batch; Timing of acceptance is one batch of 2 vehicles per week to be delivered commencing Q1 2011); Rentals are payable on the 1st of each month, scaling up on the basis of the number of vehicles accepted in the previous month, as follows: Thereafter, rentals are payable on the first day of each month in advance, for the full fleet. Cost of funds – 5.5 % p.a. compounded monthly. Calculation of rentals should include cost of funds and margin capitalized from contract signature during the construction phase. Financiers bidding as part of a consortium with a supplier may, at their option provide rentals on the basis described above but MUST provide rentals for an order size of 40 vehicles to be supplied by the consortium of which they are part. These rentals should be computed assuming lessor’s cost of funds of 5.5 % p.a. compounded monthly. The following assumptions must be disclosed: - Drawdowns utilised in calculation of rentals, i.e. timing and amount. These should match the proposal made in response to section 6. - Delivery profile. This should match the proposal made response to section 6. - Rental profile during delivery. Calculation of rentals should include cost of funds and margin capitalized from contract signature during the construction phase. Whether bidding as part of a consortium or otherwise, financiers should advise at what cost of funds they would have been able to fund purchase of the vehicles assuming that financial close had occurred on March 2009. 10 Track record. (a) Both suppliers and financiers, whether tendering as part of a consortium or otherwise, should provide a list and brief description of contracts to which they have been party which are similar to those addressed in this notice. 11 Quality accreditation. (a) List those standards (for example ISO 9000) by which your organisation, or each consortium member, is accredited. (b) List those quality systems (for example Six Sigma, EFQM) consistently utilised by your organisation and how these would be applied to the supply and maintenance of the new units. 12 Consortia (a) A brief description of the structure of the consortium, including the roles of the parties. (b) The advantages offered by a consortium bid rather than separate supply/maintenance and financing bids. (c) The contracting party/parties in respect of each of the manufacture, maintenance/servicing/support and operating lease contracts should be indicated. 13 Negotiated Procedure. LERL is looking for requests to participate/expressions of interest which provide LERL with a reasonable level of information to enable it to make an informed decision as to who to per-qualify to receive a full ITT. (a) Following responses to this notice, an opportunity to present to a team from LERL and NX Trains Division members may be made available. (b) Following these presentations, a qualified shortlist will be selected to whom the ITT may be issued. (c) LERL is planning to make its decisions as to which tenderers (if any) are to be issued with an ITT in October 2008, with issue of the ITT shortly thereafter. Note: Tenderers will be selected on the basis of responses to this notice, notwithstanding the existence of the Achilles/'link-up' Supply Chain Services railway industry qualification scheme. LERL is not and shall not be liable for any costs incurred by those expressing any interest or negotiating or tendering for this contract opportunity. Tenders and all supporting documentation must be priced in pounds sterling. Any resulting contract will be considered a contract made in England according to English law. Compliance with all relevant legislation is required both in the contract award procedure and during the term of any resultant contract(s). The contracting entity reserves the right not to award a contract, to make whatever changes it sees fit to the structure and timing of the procurement process and to cancel the process in its entirety at any stage.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures:
VI.4.2) Lodging of appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE:
12.8.2008.
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