Does this mean the advice to
@Hodgs0 should be to make a payment of the Penalty Fare sum that was asked for before the appeal of the Penalty Fare was made?
The Penalty Fare has no relevance to the prosecution (currently) at hand. Its appeal means that
@Hodgs0 cannot be prosecuted for any of the usual alternative offences, but apart from that it is not relevant, and OP need not pay it for this prosecution to be disposed of.
This is there defence … are they allowed to dispense with the law as they see fit ?!??
No. They are just making things up. The law is quite clear:
Every passenger by a railway shall, on request by an officer or servant of a railway company, either produce, and if so requested deliver up, a ticket showing that his fare is paid, or pay his fare from the place whence he started, or give the officer or servant his name and address
The operator's policy doesn't come into it. The law gives you the choice as to whether you wish to produce a ticket, pay your fare, or give your name and address. You offered to do the latter two, so you are in the clear. Their suggestion that "in some circumstances" you will have the opportunity to pay your fare is complete nonsensense. Offering to pay your fare is one of the options you have for complying with this section. If you do that - even if the fare is refused - you have not committed an offence.
The arguments about it being custom and practice to pay at the destination are only really relevant if you want to try and argue that the whole prosecution is an abuse of process... but ultimately I think it would be overcomplicating things to head down that road, when you are so clearly and obviously in the right here. Obviously your family friend solicitor may advise you on this point.
Just as some independent verification that Ms McLachlan is barking up the wrong tree - the reference book
Police Law, 12th ed, states on p803:
In the first instance, the Regulation of Railways Act 1889, s 5(1) provides that every passenger on a railway, on request by an officer or agent or servant of the railway company, must either produce, and if requested deliver up, a ticket showing that his fare is paid, or pay his fare from the place where his journey started, or give his name and address. In default of doing so, the passenger commits an offence. Put in everyday language, a railway passenger must at the request of a railway employee or British Transport Police officer, show, and if required surrender, his ticket. If he does not for any reason, he must pay the fare for his journey; if he is unable to do this he must give his true name and address so that the fare may be recovered from him by civil process, if necessary.
The former operator of London Overground, LOROL, describes the offence under section 5(1) as "the three fails" in their
RPI training materials (released under FoI).
The wording of section 5(2) is also highly relevant:
If a passenger having failed either to produce, or if requested to deliver up, a ticket showing that his fare is paid, or to pay his fare, refuses or fails on request by an officer or servant of a railway company, to give his name and address, any officer of the company may detain him until he can be conveniently brought before some justice or otherwise discharged by due course of law.
So it is only upon the failure to show a ticket
and the failure to pay the fare
and the failure to give a name and address that enforcement action can be taken. Now obviously they are not prosecuting you under section 5(2) (it only gives them a right of interim detention - it does not create an offence). But it clearly indicates the intended meaning of section 5(1), in case there were any doubt.