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Royal Mail to introduce barcoded postage stamps

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AY1975

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By January 31 2023, '1st' or '2nd' class stamps, or any other priced stamps, with the Queen's head on them or are Christmas-themed will not be valid for postage. The Royal Mail has said those who try to use the existing stamps will have to pay a surcharge, but they are yet to confirm what this surcharge is or how it will work in practice...
I see from this story that Royal Mail is introducing barcoded postage stamps, and that the existing non-barcoded stamps will cease to be valid after 31st January 2023. After that date a surcharge will be levied for any items posted with old-style non-barcoded stamps as if they had been posted without any stamps on.

I had already seen some of these barcoded stamps but I had no idea what the barcode was for, or even that it was a barcode. The new-style stamps look exactly like the old ones except that they have a unique barcode on the right-hand side.

Here is the announcement on the Royal Mail website: https://www.royalmail.com/sending/barcoded-stamps?iid=HP_M2_1_BARCODEDSTAMPS
Following a successful national trial we will now be adding unique barcodes to all our regular ‘everyday’ Definitive and Christmas stamps. Each barcoded stamp will have a digital twin and the two will be connected by the Royal Mail App. The unique barcodes will facilitate operational efficiencies, enable the introduction of added security features and pave the way for innovative services for our customers.
In the FAQs it says barcoded stamps will provide an additional security feature. I would guess that it is being done partly to stop people from reusing unmarked stamps, as I presume that the barcode will normally be scanned at the sorting office and when the item is being delivered (if the postie is carrying a hand-held scanner) as already happens with items with a pre-paid postage label that has a barcode.

As explained in Royal Mail's guidance on stamp fraud at https://personal.help.royalmail.com/app/answers/detail/a_id/14308 reusing unmarked stamps does already count as fraud, and always has done, but until now that has often been difficult or impossible to enforce if there are no tell-tale signs that a stamp has already been used.

From 31st March 2022 until 31st March 2023, if you have any unused old-style stamps you will be able to exchange them for new-style ones by filling in a "Swap Out" form. However, you will have to download one of these forms from the Royal Mail website, contact their Customer Experience department and have a form posted to you, or collect one from your local sorting office. The latter two options will surely be a bit of a faff for anyone who doesn't use the internet, especially a lot of elderly people: I would have thought that it would make more sense to allow people to exchange them at any Post Office, but maybe they think the queues at Post Offices would get too long if they did that especially as the deadline approaches.

This also means that after 31st March 2023, if you discover that you inadvertently still have some unused old-style stamps, they will be worthless. I would hope that charities that collect stamps will still accept them, though.

It also says special issue stamps, such as those currently being issued for the Queen's Platinum Jubilee, won't be barcoded, so I presume that means special issue stamps will either continue to be valid indefinitely or Royal Mail will have to announce how long any such stamps will be valid whenever they are issued.
 
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Gloster

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I wonder if we will see a ‘Use up your old stamps’ campaign in the run-up to Christmas or whether they will still be more interested in flogging the latest ghastly festive design. It would be interesting to know just what the percentage of stamps being reused is.
 

Kite159

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I suspect the ones who will be caught out will be those people who bulk purchased stamps a couple years ago before one of the larger price hikes. Hopefully they will go on a long PR campaign to get people to use up the old stamps or get them converted to the newer type (I can see the deadline for exchanging stamps being extended, similar to bank notes where you can't use them in shops but can still be exchanged/banked to the newer ones)

Makes sense having the barcodes to reduce fraud by reusing stamps as if someone tries to reuse a barcoded stamp it will flag up in a sorting office that "barcode has been used before".
 

Hadders

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Diamond Geezer wrote about this a couple of weeks ago


Phone lines and postage stamps have been with us since the days of the Post Office. But it won't be long before existing assets become obsolete overnight, one for me imminently, the other this time next year.

The big change with postage stamps involves barcodes. You've probably seen these, especially if you received cards last Christmas because 2021's festive design came with a spotty sidebar. On Tuesday Royal Mail unexpectedly launched a new set of definitive stamps - plum purple for 1st class and holly green for 2nd class - with the barcode now an intrinsic part of the design.

AVvXsEggf_5MgOHmDhl-na_OU6mG5drJ2umfeMlxJLAZlvYLsTd6eT5_s3xFYWGL4e2-LTnEkdmOWuAoPH-44VYhaA_L5w_sVeYmAmd0TZ2SwpHrSrbyRinjRoQDABmV7uwv7lljabbWsXG9WCf7ZH5fTCT0Vz-cd17iPDLVMzzBZ7AHw5FO2NH8oHE

It looks like the barcode is on a separate perforated section but that's an illusion, it's all one stamp and the line is printed on. Also the intention is that every single barcode will be different. This simply wouldn't have been possible with previous versions of printing technology, but major investment in new presses will allow Royal Mail to identify individual letters. It does mean the new stamps have to be considerably larger, now 39mm x 30mm rather than 20m x 24mm. And the intention is that these will completely replace existing definitive stamps with a full transition by the start of February 2023.

To try to pique our interest, Royal Mail are promoting this innovation with the news that scanning barcodes will allow you to watch additional content. Initially this is an exclusive Shaun the Sheep video, viewable only in the Royal Mail app, although "more videos will be added over the coming months". Eventually they hope we'll be able to record our own messages and the recipient will be able to scan the stamp and watch, adding an audiovisual dimension to a letter, greetings card or mailshot. But I can't imagine ever wanting to endure the faff, given the sender could simply have sent me a video message direct, so there must be more to this than Aardman animations.

Affixing a unique identifier should allow Royal Mail to track individual items throughout the posting process. This could be extremely valuable information for some large clients, and might eventually enable some kind of Track and Trace for letters like there is for parcels. Envelopes won't need dots added any more because all the postcode information can be applied via the barcode, and even postmarks might eventually be retired. The barcode also makes counterfeiting stamps much harder, and prevents people reusing stamps because the system will know they've been used before. All the major benefits appear to be to Royal Mail themselves, with personalised videos merely a bit of froth to smooth the innovation through.

Things must be serious because a date has been announced for the demise of previously-printed stamps. Until the end of January both types will work in parallel but from 1st February 2023 non-barcoded definitive and Christmas stamps will become invalid. If you once stocked up on sheets of definitives at a much lower price, or spend the year sticking your surplus Christmas stamps on birthday cards, that'll no longer work. Rest assured that Royal Mail have pledged to launch a ‘Swap Out’ scheme at the end of next month whereby non-barcoded stamps can be exchanged for the new barcoded version. All we know so far is that "Forms will be available via a variety of channels including local Customer Service Points, the Royal Mail website and via our Customer Experience team" and that exchanges can be made via a Freepost address.

This is nothing less than a complete overhaul of all the postage stamps in general supply. The last time this happened was with decimalisation, where several decadesworth of older stamps suddenly became invalid on 29 February 1972. It's similar to what happens when an old banknote is retired or an older size of coin withdrawn, flushing out the public's hoarded stock in a total replacement scenario. It's quick too, given that the very first barcodes appeared as recently as March last year. It's not clear whether the switch will apply to special stamps - the pretty ones with themed designs - because none of those have yet been barcoded. But be prepared to use up your old stamps over the next twelve months or get them swapped for something new, else you'll be in a sticky situation next February.

Meanwhile I've had an email from BT telling me my landline is about to be cut off. Specifically my existing copper cable will be retired and in future I'll receive phone calls via my fibre-based broadband connection instead. They call it 'Digital Voice' and it's part of a nationwide program to convert the entire network by 2025. My switchover date is soon but as yet unspecified.

I was upgraded to superfast broadband a while back, so simply for economic reasons it makes sense BT'd want to phase out my older line. Apparently all I have to do on the designated day is plug my phone into my 'Smart Hub' rather the wall socket and everything'll work, the only obvious difference being that I'll hear a new dial tone (and will need to add the area code when making local calls). If I had a burglar alarm or medical pendant there'd be more to do, and some older people might find the change a struggle, but for me it should be very straightforward.

That said, if there's ever a power cut or the broadband fails I won't be able to make calls, including those to 999. It's all very well saying "you can always use your mobile" but if that runs low and can't be recharged (because there's no electricity) I'd be completely cut off. It's always been a comfort that if Armageddon approaches and all the power fails, I might still be able to ring my Dad via old school technology and share some final words.

It feels odd that a technology we've long relied on will soon be redundant, and that decades of effort ensuring every household was connected via copper cable will soon be discarded. But it's all part of a relentless upgrade in communication technology which has already killed off teletext and analogue TV, might one day cancel analogue radio and is about to make postage stamps a bit bigger. Normality always moves on.

Friday update: To answer more of your dead phone questions, try the Future of Voice website and FAQ.
 

Ediswan

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I checked the wallet, I have 4x1st, 1x2nd. Can't recall the last time I used a definitive stamp.

Will I use the 'swap out' scheme, probably. Will I ever use the replacements, maybe.
 

Mcr Warrior

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Be a bit of a faff to swap out the old stamps for new, but provided that a load of them don't go (ahem!) "missing in the post" during this process, I'll not be unduly concerned.

Thanks though to @AY1975 for the "heads up"!
 

Non Multi

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I hope it's also going to be used to stop theft in the postal system, but it can't prevent against theft where the packet is slashed open, contents removed then sent empty to the unfortunate recipient.
 

jon0844

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Given I don't recall the last time I sent a letter, I think I'll probably keep my remaining 'old type' stamps in case they have any value in the future for not being used.. and I doubt it's worth my time going through drawers looking for them.

If I send anything these days, it will be a packet/parcel and I'll be taking it to a post office so it can be tracked. I have used the print at home service before (indeed I was on the original system they phased out in recent years) and that was good, so I guess this new system is all about making it easy to pay for postage on an app/website - assuming you have a printer.
 

johntea

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One thing I've never really understood about Royal Mail is how they completely and utterly missed the boat on the boom in online parcels until it was far too late

They are fantastic for sending a letter from Land's End to John o' Groats for less than a quid but I sold a medium sized parcel on eBay the other week weighing between 5 - 10KG

Dropped it off at my corner shop Monday morning, UPS collected it Monday afternoon, buyer had it Tuesday morning...total cost £8.85 (it would have been even cheaper still but I always add the signature and insurance options)

Royal Mail quoted over £20!

You also used to have to trundle down to the Post Office to drop off your parcels although I think they may now be trialling home collections and parcel postboxes, again though the couriers have been doing all this for years and some now even let you drop off parcels at the many lockers situated everywhere!
 

jon0844

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I assume in the past they were shackled a bit to encourage competition, but I agree that they've never really caught up with online shopping.

It would make sense to have sorting offices open for longer (especially locations where they're open for sorting mail through the night anyway), and even better to allow people who are working to nominate to collect a parcel/packet there if they so choose - to save the time in having someone attempt a delivery and then take it back, leave a card etc.

All things many couriers allow, albeit often having you need to wait an additional day if you want to divert a package to a local collection point.
 

skyhigh

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It would be interesting to know just what the percentage of stamps being reused is.
I suspect a bigger problem than the occasional reuse of stamps is the large number of fakes being sold on ebay "for collection purposes only"


£19 for 99 first class stamps...
 

deltic

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I suspect a bigger problem than the occasional reuse of stamps is the large number of fakes being sold on ebay "for collection purposes only"


£19 for 99 first class stamps...

Precisely - allegedly pallet loads of fake stamps are impounded by Customs on a regular basis.

Royal Mail's move is similar to the Royal Mint replacing the old £1 coin due to the number of forgeries in circulation.
 

jfollows

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I was initially surprised because I have at least a hundred unused stamps ... bought them a while back in bulk and now they see very little use, but not none. Anyway, I have a note in my diary for the end of March to fill in the form and send them back for replacements. I suspect the replacements will outlive me, given the rate at which I use them, but it's not never, just hardly ever.

== Doublepost prevention - post automatically merged: ==

You also used to have to trundle down to the Post Office to drop off your parcels although I think they may now be trialling home collections and parcel postboxes, again though the couriers have been doing all this for years and some now even let you drop off parcels at the many lockers situated everywhere!
We've used their home collection service and it's fine, pay and print a label and hand the complete parcel to the postman. I guess it's the sort of service which works when someone's guaranteed to be home all day, which is increasingly common, it was no use when both of us went out to work.
 

pdeaves

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Where I see problems arise is where people use multiple lower-value stamps to make up the current value of posting a package. We have loads of 1p, 2p, 5p, etc. to add to a 1st or 2nd. These are non-commemorative but aren't 1st or 2nd. Are they subject to an exchange scheme? The whole thing seems unclear to me.
 

Mcr Warrior

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Where I see problems arise is where people use multiple lower-value stamps to make up the current value of posting a package. We have loads of 1p, 2p, 5p, etc. to add to a 1st or 2nd. These are non-commemorative but aren't 1st or 2nd. Are they subject to an exchange scheme? The whole thing seems unclear to me.
Get the impression that it's only the 'NVI' (non value indicated) stamps that are being barcoded. So, initially at least, it'll just be the stamps that have "1st" or "2nd" on them. This, however, is just my take, not a definitive answer.
 

Merseysider

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What’s a stamp? ;) :lol:

Speaking jokingly of course - I can remember sending 3 letters in the last few years!
 

davews

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I understand it all definitive stamps will eventually be bar coded, not just the 1st and 2nd marked ones. Only commemorative stamps won't be.
 

dk1

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Good idea if it stops people reusing them. I didnt realise that it was such a problem :| To be honest I've always got a couple of stamp books on the go so doubt I'd notice or be bothered to look for a pair of scissors.
 

DelayRepay

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Thank you for the warning. I have a habit of buying a book of stamps, using one then putting the rest in a drawer and forgetting about them.

I have just done a stocktake and I have six partial books containing a total of 12 first class and eight second class stamps. I doubt I'll send 20 letters before March 2023 so will look out for the exchange scheme!
 

Mojo

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Will these “barcodes” be unique for each individual stamp (and scanned in the sorting office), or is it a generic one for each type of stamp?

Is there also a plan once these are implemented that stamps will expire, for example to stop people buying stamps before a price rise (whether intentionally or not)?
 

Mcr Warrior

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Will these “barcodes” be unique for each individual stamp (and scanned in the sorting office), or is it a generic one for each type of stamp?
Unique code for each individual stamp, I believe.
 

zero

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The new-style stamps look exactly like the old ones except that they have a unique barcode on the right-hand side.

As the linked diamond geezer blog says, the barcoded stamps are a lot larger than the non-barcoded ones.

Will these “barcodes” be unique for each individual stamp (and scanned in the sorting office), or is it a generic one for each type of stamp?

Is there also a plan once these are implemented that stamps will expire, for example to stop people buying stamps before a price rise (whether intentionally or not)?

Yes, the reason for introducing a barcode is to stop reuse, i.e. every stamp will be unique. There would be no point in having a generic barcode.

There are no plans to make barcoded stamps expire.


Get the impression that it's only the 'NVI' (non value indicated) stamps that are being barcoded. So, initially at least, it'll just be the stamps that have "1st" or "2nd" on them. This, however, is just my take, not a definitive answer.

Definitive stamps, i.e. the ones with just the Queen's portrait, are being barcoded.

It is not entirely clear which stamps will be invalidated but the Norvic Philatelics blog has some ideas.


This blog is probably the best for all UK stamp-related news.



I suspect a bigger problem than the occasional reuse of stamps is the large number of fakes being sold on ebay "for collection purposes only"


£19 for 99 first class stamps...

These are definitely forged stamps. Some analysis on the Norvic blog:


Starting in late 2020, I started to receive items from ebay posted with these fake stamps. None of them have been detected by RM, even though once you know how to spot them you don't even need to look closely - besides the iridescent writing on the body of the stamp looking completely wrong, the larger oval perforation is straight rather than curved. RM does however occasionally claim that genuine stamps are fake.


Some ebay sellers also sell genuine but used stamps, where RM has neglected to cancel them. About 20% of the items I receive from ebay sent using stamps are uncancelled. Even though RM added security strips to the stamps about 10 years ago, it is not that difficult to peel them off the paper.

There is one seller I buy from who doesn't even bother to peel the stamp off the original envelope! He just cuts around the paper and sticks other stamps over the edges. While I am against this dishonest behaviour, it is not my problem if RM can't be bothered to do anything about it. Well, we now know what RM's solution is. I expect to see a lot of fake and re-used stamps as we approach the deadline to use up current stock.


Yesterday I received an item that really took the biscuit. It was sent by special delivery, from a post office using those fake 1st class stamps, and the post office worker didn't even cancel them! As they had been stuck onto sticky tape, I could peel them off with no effort at all, and I discovered that the faked security strips are so poorly done that they don't actually destroy the stamp even if you take zero care.

It's not illegal to sell fake stamps as long as they are for more than their face value. I am acquainted with a stamp dealer so I just give him all the stamps I don't want for my collection.
 

XAM2175

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There is another potential rationale that stands out to me - Royal Mail's annual report for last year showed that as of 28 March 2021 they had £218 million in deferred revenue in respect of stamps sold to the public but not yet used (an increase of £33 million over March 2020). A massive changeover will help to clean this up; some proportion of them will end up being used, another proportion exchanged, and the rest (whether in the hands of collectors who never intend to use them, or merely forgotten, etc etc) can safely be taken out of the liabilities column after they're demonetized.

There is one seller I buy from who doesn't even bother to peel the stamp off the original envelope! He just cuts around the paper and sticks other stamps over the edges. While I am against this dishonest behaviour, it is not my problem if RM can't be bothered to do anything about it.
Yes, RM have been particular poor at actually cancelling stamps for many years now.

It was sent by special delivery, from a post office using those fake 1st class stamps, and the post office worker didn't even cancel them!
Post Office staff are specifically instructed to not cancel stamps on items handed over the counter, for reasons I've never understood. The only exception (AFAIK) is when stamps are used as part-payment of postage in combination with a Horizon label.
 

Peter Mugridge

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Post Office staff are specifically instructed to not cancel stamps on items handed over the counter, for reasons I've never understood. The only exception (AFAIK) is when stamps are used as part-payment of postage in combination with a Horizon label.
That's because they're supposed to be cancelled at the sorting office stage.

Emphasis on the word "supposed"...
 

XAM2175

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That's because they're supposed to be cancelled at the sorting office stage.
Quite. It seems silly to me, though, to deliberately pass up an opportunity to do it earlier even if it only catches a small proportion of all letters.
 
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