Just to avoid any misunderstandings, I do not manage any work for Northern (Arriva North)
When receiving reports from inspectors the TOCs that I have experience of all apply the prosecution tests.
Many cases will and do result in nothing more than collection of fare and a written reminder of the traveller's liability.
Those that pass the evidential and public interest tests will go into the prosecution processs.
I do not support the idea of sending any payment 'demand' without an opportunity to learn all that the alleged offender has to say about the incident and at all the TOCs I have had any involvement with, a 'first approach' letter was sent seeking their explanation in EVERY case.
The process allows that, when the traveller's response is received and where further assessment indicates the matter is at the lower end of offending and where there is no evidence of a previous offence, an opportunity MAY be given to dispose of the matter administratively.
Prosecution will otherwise proceed unless some factor that had not been previously known or assessed suggests that it should not.
Sometimes this results in extensive correspondence which will be completed before any action.
In every case that I have knowledge of it is left to the alleged offender to decide whether they take up the opportunity and some do so immediately.
Some will seek proper legal advice and may be advised by a solicitor to accept the opportunity.
Others may do nothing and will receive a Summons. At that point many go to see a solicitor who will then write on behalf of their client asking if they may be allowed to pay the outstanding fare together with the prosecution administrative costs in order to avoid a Court hearing.
The rest will be heard by the Court. Cases are only put before the Courts where the offence is clearly made out and where the TOC is sure of success
The process you describe sounds all well, good and robust. It nevertheless bears little resemblance to the process undertaken by Northern.
Having had details taken by an inspector. A passenger is sometimes written to for their version of events. That, one assumes, is then assessed. This either highlights evidence that should have been picked up by the inspector (e.g. there was no opportunity to purchase the fare at the origin) and that is the end of it, or it confirms the passenger is in the wrong and they are offered an £80 settlement to dispose of the matter.
Sometimes a passenger's version of events is not requested at all and an automatic demand for £80 is issued, without any opportunity to hear the passenger's version of events.
There appears to be no meaningful assessment of evidence until an £80 settlement is declined by the passenger. The fact £80 demands are sent to those who should not be issued them (e.g. because they boarded at a station with no facilities and were not given an opportunity to pay on board) testifies to this. Indeed, a while ago now, DaveNewcastle confirmed that Northern undertake no assessment of evidence until such point as an £80 settlement offer is declined. It is only then that any evidence is assessed in preparation for any potential prosecution.
Numerous threads on this forum confirm this. Personal experience also corroborates this evidence (three £80 demands and a summons despite doing no wrong). I personally know several friends and neighbours who have also been issued with £80 demands despite no wrongdoing.
The problem I have with this is that which others describe above. A passenger who has done no wrong, yet nevertheless finds themselves in receipt of a demand to pay £80 to dispose of the matter, with threats of court appearances, prosecution, conviction and criminal records will simply pay the £80 to swiftly make the matter go away and avoid all the stress and perceived risks associated with contesting it. A passenger may be completely innocent of any wrongdoing and yet be £80 out of pocket, have de facto admitted liability to an offence they have not committed, and have their name inappropriately added to Northern's database of naughty people. As others have stated above, this is not about cases going to court, as most don't go anywhere near a courtroom. This is an internal process, which is wholly unregulated with no independent oversight.
There is no convincing argument to be made against putting in place some independent regulatory body to oversee this. Independent oversight would motivate the company to put more effort into getting things right, which will in turn allow them to more efficiently and effectively target their resources towards combating fare evasion. It would ensure the process is just and fair, and also increase confidence in the company's revenue protection efforts.
I really do feel that many people posting here, who may otherwise be greatly familiar with railway law, railway prosecutions and revenue protection, seem rather unfamiliar with life in Northern land. Many stations, even highly used ones, lack ticket issuing facilities altogether. Where facilities do exist they are barely adequate or frequently out of operation. The vast majority of stations are ungated. On board ticket checks are variable (they had got better in recent years but now the new portable ticket machines are in use they seem to have reduced markedly). Staff adopt a highly inconsistent approach, which often undermines any attempts at meaningful revenue protection (e.g. actively encouraging the bypassing of station based ticket facilities where they exist, and allowing the purchase of tickets on board with the full range of discounts). Allowing staff to take a commission on sales no doubt exacerbates this. Information posters at stations are confusing, directly contradict themselves or just give out misleading information (e.g. the sign which keeps appearing on the TVM at Settle instructing people not to use it if the ticket office is open, or posters at many stations which instruct passengers to buy on board despite the presence of a TVM). Revenue staff on the ground have no regard for the facts and will report ticketless passengers to the prosecutions team regardless of whether they should or not. And mistakes happen far too regularly (even if they are a minority of the overall case load).
I'm all for a hard line approach on fare evasion, but no meaningful approach can be taken until the issues described above are dealt with.